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The Accounts Receivable/ Collections Administrator is an invaluable, first line assistant to the Director of Finance in a multi-office, 45+ attorney law firm. The person in this position impacts the entire organization by maintaining and improving cash flow, minimizing delinquency, reducing outstanding Accounts Receivable and limiting bad debt exposure through a careful and organized implementation of systems. The Administrator acts according to the guidelines set forth in the Collections Manual, is self-motivated, has strong written, interpersonal and computer skills and is professional at all times while interacting with attorneys, clients and staff on a daily basis.
Daily intake of cash receipts and credit card payments.
Balance the cash account to General Ledger and The Legal Management Accounting System.
Develop, create and analyze collection and Accounts Receivable reports.
Daily interaction with clients, staff, Director of Finance, Managing Partner at times and the Collection Paralegal.
Identify and prioritize issues impacting payment issues and make suggestions to improve systems including facilitating payment plans and monitoring, work with attorneys in regards to write-offs, discounted amounts, etc.
Process reminder statements to clients monthly at 60, 90 and 120 days.
Send past due letters and notifications to attorneys and clients. Manage the collection system according to the status of each account and maintaining updated reports and collection notes.
Extensive phone and personal contact with clients and attorneys.
Maintain a docket system recording key collection and action date requirements.
On demand reporting as needed within the Firm and Finance Department including marketing budget updates, accounts receivable and various other reports.
Proficiency in WordPerfect, Microsoft Word & Excel (2010), Accounting and General Ledger Systems and ability to learn other applications quickly. Excellent typing skills; must test at 60 wpm minimum.
Proficient in formatting collection correspondence, also in spelling, punctuation, grammar, etc.
Outstanding organizational skills and the ability to multitask in a fast paced work environment.
Bachelor’s Degree preferred but not required.
Health, Dental and Vision Insurance; Paid Time Off; Retirement Plans; Long Term Disability Insurance; Life Insurance